UNIT 3 FILING PROCEDURES Question Preview (ID: 6788)


Test Your Knowledge About Filing - What Steps Do You Need To Follow? TEACHERS: click here for quick copy question ID numbers.

Which department would be responsible for carrying out filing duties
a) HUMAN RESOURCES
b) SALES
c) PURCHASES
d) ADMIN SERVICES

File stamp, tick on the page or placed in an out tray indicate a document is ready for filing. These are all known as
a) filing points
b) release symbols
c) card indexes
d) equipment

Which of the following is NOT an example of electronic filing?
a) SPREADSHEET CHART
b) DATABASE RECORD
c) HOMEWORK DIARY PAGE
d) WORD PROCESSED LETTER

An advantage of numerical filing is
a) it is easy to add a file
b) an index system is required to find files
c) files can be easily lost
d) additional index equipment is required

If a customer's name is used the filing point would be
a) NUMERICAL
b) CHRONOLOGICAL
c) GEOGRAPHICAL
d) ALPHABETICAL

The ability to store files in an organised manner and retreive them quickly is known as
a) GOOD ICT
b) GOOD FILE MANAGEMENT
c) GOOD FILING
d) GOOD PAPER WORK

Which of the following is NOT an electronic storage device?
a) EXTERNAL HARD DRIVE
b) MEMORY STICK
c) FOLDER
d) ZIP DRIVE

An advantage of an electronic filing system is that
a) viruses can often cause records to disappear
b) power failures result in lost data
c) information is quickly and easily found using search facilities like queries
d) equipment and training is expensive

The most recent document is found at the front of a file. This is known as
a) ALPHABETICAL FILING
b) NUMERICAL FILING
c) CHRONOLOGICAL FILING
d) SUBJECT FILING

Filing should be carried out
a) once a day
b) once a week
c) regularly
d) once in a blue moon

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