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UNIT 3 FILING PROCEDURES
Test Description: Test your knowledge about filing - what steps do you need to follow?
Instructions: Answer all questions to get your test result.
1) Which department would be responsible for carrying out filing duties
A
PURCHASES
B
ADMIN SERVICES
C
HUMAN RESOURCES
D
SALES
2) File stamp, tick on the page or placed in an out tray indicate a document is ready for filing. These are all known as
A
filing points
B
equipment
C
release symbols
D
card indexes
3) Which of the following is NOT an example of electronic filing?
A
DATABASE RECORD
B
WORD PROCESSED LETTER
C
HOMEWORK DIARY PAGE
D
SPREADSHEET CHART
4) An advantage of numerical filing is
A
files can be easily lost
B
an index system is required to find files
C
additional index equipment is required
D
it is easy to add a file
5) If a customer's name is used the filing point would be
A
ALPHABETICAL
B
CHRONOLOGICAL
C
NUMERICAL
D
GEOGRAPHICAL
6) The ability to store files in an organised manner and retreive them quickly is known as
A
GOOD PAPER WORK
B
GOOD ICT
C
GOOD FILING
D
GOOD FILE MANAGEMENT
7) Which of the following is NOT an electronic storage device?
A
FOLDER
B
MEMORY STICK
C
EXTERNAL HARD DRIVE
D
ZIP DRIVE
8) An advantage of an electronic filing system is that
A
information is quickly and easily found using search facilities like queries
B
power failures result in lost data
C
viruses can often cause records to disappear
D
equipment and training is expensive
9) The most recent document is found at the front of a file. This is known as
A
CHRONOLOGICAL FILING
B
ALPHABETICAL FILING
C
SUBJECT FILING
D
NUMERICAL FILING
10) Filing should be carried out
A
once a day
B
once in a blue moon
C
regularly
D
once a week
*select an answer for all questions
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