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UNIT 3 FILING PROCEDURES
Test Description: Test your knowledge about filing - what steps do you need to follow?
Instructions: Answer all questions to get your test result.
1) Which department would be responsible for carrying out filing duties
A
HUMAN RESOURCES
B
ADMIN SERVICES
C
SALES
D
PURCHASES
2) File stamp, tick on the page or placed in an out tray indicate a document is ready for filing. These are all known as
A
card indexes
B
equipment
C
filing points
D
release symbols
3) Which of the following is NOT an example of electronic filing?
A
HOMEWORK DIARY PAGE
B
SPREADSHEET CHART
C
WORD PROCESSED LETTER
D
DATABASE RECORD
4) An advantage of numerical filing is
A
an index system is required to find files
B
it is easy to add a file
C
files can be easily lost
D
additional index equipment is required
5) If a customer's name is used the filing point would be
A
GEOGRAPHICAL
B
NUMERICAL
C
CHRONOLOGICAL
D
ALPHABETICAL
6) The ability to store files in an organised manner and retreive them quickly is known as
A
GOOD ICT
B
GOOD FILING
C
GOOD PAPER WORK
D
GOOD FILE MANAGEMENT
7) Which of the following is NOT an electronic storage device?
A
EXTERNAL HARD DRIVE
B
FOLDER
C
ZIP DRIVE
D
MEMORY STICK
8) An advantage of an electronic filing system is that
A
viruses can often cause records to disappear
B
power failures result in lost data
C
equipment and training is expensive
D
information is quickly and easily found using search facilities like queries
9) The most recent document is found at the front of a file. This is known as
A
ALPHABETICAL FILING
B
CHRONOLOGICAL FILING
C
NUMERICAL FILING
D
SUBJECT FILING
10) Filing should be carried out
A
once a day
B
once a week
C
regularly
D
once in a blue moon
*select an answer for all questions
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