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UNIT 3 FILING PROCEDURES
Test Description: Test your knowledge about filing - what steps do you need to follow?
Instructions: Answer all questions to get your test result.
1) Which department would be responsible for carrying out filing duties
A
ADMIN SERVICES
B
HUMAN RESOURCES
C
SALES
D
PURCHASES
2) File stamp, tick on the page or placed in an out tray indicate a document is ready for filing. These are all known as
A
equipment
B
card indexes
C
filing points
D
release symbols
3) Which of the following is NOT an example of electronic filing?
A
SPREADSHEET CHART
B
WORD PROCESSED LETTER
C
HOMEWORK DIARY PAGE
D
DATABASE RECORD
4) An advantage of numerical filing is
A
additional index equipment is required
B
files can be easily lost
C
an index system is required to find files
D
it is easy to add a file
5) If a customer's name is used the filing point would be
A
ALPHABETICAL
B
CHRONOLOGICAL
C
GEOGRAPHICAL
D
NUMERICAL
6) The ability to store files in an organised manner and retreive them quickly is known as
A
GOOD PAPER WORK
B
GOOD FILE MANAGEMENT
C
GOOD FILING
D
GOOD ICT
7) Which of the following is NOT an electronic storage device?
A
MEMORY STICK
B
ZIP DRIVE
C
FOLDER
D
EXTERNAL HARD DRIVE
8) An advantage of an electronic filing system is that
A
viruses can often cause records to disappear
B
information is quickly and easily found using search facilities like queries
C
equipment and training is expensive
D
power failures result in lost data
9) The most recent document is found at the front of a file. This is known as
A
SUBJECT FILING
B
ALPHABETICAL FILING
C
NUMERICAL FILING
D
CHRONOLOGICAL FILING
10) Filing should be carried out
A
once a day
B
regularly
C
once a week
D
once in a blue moon
*select an answer for all questions
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