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Hiring An Admin Assistant (S3 AIT)
Test Description: Test your knowledge of the role of an admin assistant
Instructions: Answer all questions to get your test result.
1) Which of the following terms describes a task an admin assistant would do?
A
duty
B
quality
C
person specification
D
skill
2) Which term describes the admin assistant's personality?
A
job description
B
qualities
C
duties
D
skills
3) Which term would describe talents or abilities the admin assistant might need?
A
duties
B
skills
C
qualities
D
job description
4) Identify the document used in the recruitment process to find the ideal candidate.
A
job description
B
job advert
C
application form
D
person specification
5) Identify the document used to describe the background of the position applied for.
A
application form
B
person specification
C
job description
D
job advert
6) A description of an admin assistant duty would be:
A
file documents in order so that they can be found quickly and easily when required.
B
answering the telephone
C
an admin assistant must have good time management skills as they may have to prioritise their own work.
D
an admin assistant must be polite as they have to deal with customers and suppliers and create a good impression.
7) A description of a quality of an admin assistant would be:
A
Outgoing as the assistant will have to be able to get on well with other employees as well as customers and suppliers.
B
answering the telephone, dealing with a customer enquiry about a late delivery
C
polite
D
good ICT skills in order to carry out tasks such as word processing letters to customers
8) A description of a skill of an admin assistant would have is:
A
An admin assistant must be responsible. They have to complete their work to a good standard and meet deadlines.
B
Good communication skills are needed as the assistant may have to confidently write emails or speak directly to customers
C
problem solving skills
D
An assistant would deal with visitors to the company ensuring all their details are recorded and ID badges issued
9) Identify which of the following is NOT a quality
A
prepare a letter to a customer
B
hard working
C
patient
D
polite
10) Which of the following is a task
A
good at using computers
B
good organisational skills
C
creating business cards
D
confident when dealing with customers
11) Conditions of service show
A
essential work experience
B
tasks to do
C
qualities required
D
salary, hours of work and holidays
12) A must have skill would be described as
A
desirable
B
essential
C
benefit
D
advantage
13) A person specification would show
A
the conditions of service
B
the essential and desirable qualities and skills of the ideal candidate
C
the background to the job
D
the duties of the job
14) The job description will NOT show
A
conditions of service
B
line manager
C
duties of the job
D
desirable skills
15) When application forms are received, not all candidates will receive an interview. The names of people selected are known as
A
the short leet
B
the panel
C
the chosen ones
D
the high flyers
*select an answer for all questions
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